Offices and coworking spaces

SCIE Safety Records in offices and coworking: low risk does not mean no risk

Offices and coworking spaces are often seen as "safe" environments. This perception often leads to relaxation in fire safety control.

However, the SCIE (Segurança Contra Incêndio em Edifícios) Regulations apply equally to these spaces. And Safety Records are mandatory, regardless of the activity carried out.

Without organized and updated records, non-compliance is real.

The responsibility belongs to whoever manages the space

The responsibility for SCIE compliance falls on:

• Owners
• Operating entities
• Building managers
• Coworking managers

Even when there is contracted maintenance, the responsibility is not transferable. In case of inspection, the question is simple: where are the records and when was the last check?

The absence of records can result in:

• Fines
• Activity suspension
• Space closure
• Problems with insurance companies
• Reputation damage

The real problems in offices and coworking

Practice always shows the same problems:

• Records on paper or non-existent
• Checks forgotten due to lack of alerts
• Maintenance done without documentary proof
• Lack of control in shared spaces
• Incidents resolved informally
• Difficulty responding quickly to an inspection
• High user turnover

Everything seems simple... until proof is required.

Specific risk factors in these spaces

Even in offices, risks exist:

• Overloaded electrical installations
• IT equipment in continuous operation
• Improvised extensions and outlets
• Occupied evacuation routes
• People unfamiliar with the building
• Extended or 24/7 operation

Without effective records, these risks are not controlled — they go unnoticed.

e-MAPs®: safety organization without bureaucracy

The e-MAPs® is a digital platform specialized in Safety Records, created to simplify SCIE management in modern and dynamic work spaces.

Without paperwork. Without confusion. Without failures.

What e-MAPs® brings to offices and coworking

With e-MAPs®, you will have:

• Automatic reminders — Never miss mandatory checks or maintenance.
• Quick and intuitive records — Any check is recorded in a few clicks.
• Incident management — Incidents recorded, tracked and with history.
• 24/7 availability — Information accessible at any time.
• User support bot — Practical help on what to record and how to comply.
• Delegation with control — Task distribution without losing supervision.
• Useful technical information — Real support for safety management.

Organized safety protects people and businesses

With e-MAPs®:

• Compliance stops being an uncertainty
• Inspections stop causing stress
• Management gains control and predictability
• Legal and operational risk is reduced

Safety becomes a normal part of space management.

Modern workspaces require professional safety

Those who manage offices and coworking cannot depend on improvisation. And Safety Records are the foundation of that professionalization.

👉 Subscribe to e-MAPs® and transform your space's safety management into a simple, organized process that is always ready for any inspection.